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Budget requests

Rescheduling of an award budget may be necessary from time to time. This can be requested by making an application within your grant on Grant Tracker. Circumstances that may require a budget request are:

Budget spend has been less than originally planned

  • Staff recruitment or purchase of equipment has been delayed. This may necessitate the movement of budget to the next year of the grant
  • A virement request can be made in the circumstance where it may be necessary to move budget from one category to another; for instance from expenses to salaries
  • If the spend is not going to be caught up in the next year then a grant reprofile may be necessary. This should be discussed in the first instance with your research administration officer or research programme manager

Budget spend has been more than originally planned (clinical studies only)

  • Rarely in clinical studies, delays in recruitment, follow up or other unforeseen circumstances mean that the original budget will not cover the full study. This may require supplementary funding to be added to the award
  • The expectation is that the progress review committee are kept fully informed of such delays as the study progresses but there may come a point where a supplementary funding request is necessary
  • This should be submitted using the budget request facility in Grant Tracker giving justification for the delays and will be considered by the progress review committee and approved by the clinical studies sub-committee.

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